---

name: state-management description: Helper methods for PM agents to read, write, and update workflow-state.json files consistently during workflow execution. Use when managing workflow state persistence, tracking wave progress, handling HITL stops, or resuming workflows.

State Management Skill

Purpose

Provides consistent operations for workflow-state.json management during /ms workflow execution. Ensures PM agents have standardized methods for reading, writing, and updating workflow state files.

File Location

{projectFolder}/workflow-state.json

Example: docs/epics/in-progress/msm-positive-reinforcement-hooks/workflow-state.json

Core Methods

1. readWorkflowState(projectFolder)

Read and parse workflow state from project folder.

Input: Absolute path to project folder Output: State object or null if not found Error Handling: Returns null with warning if file missing or corrupt

Pseudocode:

function readWorkflowState(projectFolder):
  statePath = join(projectFolder, "workflow-state.json")

  if not fileExists(statePath):
    log.warn("No workflow state found at {statePath}")
    return null

  try:
    content = readFile(statePath)
    state = JSON.parse(content)
    return state
  catch (JSONError):
    log.error("Invalid JSON in workflow state: {statePath}")
    return null

2. writeWorkflowState(projectFolder, state)

Write complete state object to file with validation.

Input:

• projectFolder: Absolute path to project folder
• state: Complete state object

Output: Success boolean Validation: Schema validation before write

Pseudocode:

function writeWorkflowState(projectFolder, state):
  statePath = join(projectFolder, "workflow-state.json")

  // Validate required fields
  if not validateSchema(state):
    log.error("Invalid state schema")
    return false

  // Update timestamp
  state.lastUpdate = new Date().toISOString()

  try:
    writeFile(statePath, JSON.stringify(state, null, 2))
    log.info("Workflow state updated: {statePath}")
    return true
  catch (WriteError):
    log.error("Failed to write workflow state: {error}")
    return false

3. updateWorkflowState(projectFolder, updates)

Merge partial updates into existing state.

Input:

• projectFolder: Absolute path to project folder
• updates: Partial state object with fields to update

Output: Updated state object or null on failure Behavior: Read existing → merge updates → write

Pseudocode:

function updateWorkflowState(projectFolder, updates):
  state = readWorkflowState(projectFolder)

  if state is null:
    log.error("Cannot update: no existing workflow state")
    return null

  // Deep merge updates into state
  mergedState = deepMerge(state, updates)

  if writeWorkflowState(projectFolder, mergedState):
    return mergedState
  else:
    return null

Helper Methods

4. getCurrentWave(state)

Returns current wave number from state.

Input: State object Output: Current wave number (0 if not in execution)

Pseudocode:

function getCurrentWave(state):
  return state.currentWave || 0

5. getNextStories(state, wave)

Returns array of story IDs scheduled for wave.

Input:

• state: State object
• wave: Wave number (optional, defaults to currentWave + 1)

Output: Array of story IDs from pending array

Pseudocode:

function getNextStories(state, wave = null):
  // This is a simplified version - actual implementation
  // would read wave assignments from execution plan

  if wave is null:
    wave = state.currentWave + 1

  // Return subset of pending stories for this wave
  // (wave assignments should be in execution plan)
  return state.stories.pending.slice(0, 3) // Example: 3 stories per wave

6. markStoryComplete(state, storyId)

Moves story from inProgress to completed array, updates epic progress.

Input:

• state: State object
• storyId: Story identifier (e.g., "msm-feat-003")

Output: Updated state object

Pseudocode:

function markStoryComplete(state, storyId):
  // Remove from inProgress
  state.stories.inProgress = state.stories.inProgress.filter(id => id !== storyId)

  // Add to completed
  if not state.stories.completed.includes(storyId):
    state.stories.completed.push(storyId)

  // Update epic progress
  // (Assumes epic mapping exists in PRD or state)
  epicId = findEpicForStory(storyId)
  if epicId:
    epic = state.epics.find(e => e.id === epicId)
    if epic:
      epic.storiesCompleted += 1
      if epic.storiesCompleted === epic.storiesTotal:
        epic.status = "complete"

  state.lastUpdate = new Date().toISOString()
  return state

7. setHITL(state, question, resumeAction)

Sets HITL fields for workflow pause.

Input:

• state: State object
• question: Question to ask user
• resumeAction: Action identifier for resumption

Output: Updated state object

Pseudocode:

function setHITL(state, question, resumeAction):
  state.status = "hitl_waiting"
  state.hitlQuestion = question
  state.resumeAction = resumeAction
  state.lastUpdate = new Date().toISOString()
  return state

8. validateSchema(state)

Validates state object against schema rules.

Input: State object Output: Boolean (true if valid)

Validation Rules:

• Required fields: command, phase, phaseName, step, currentWave, totalWaves, status, lastUpdate
• command: Must be "build", "audit", "architect", or "debug"
• phase: Must be 1-5
• status: Must match enum (analysis, requirements, design, approval_waiting, executing, hitl_waiting, validating, complete, error)
• currentWave: Must be 0 or positive integer <= totalWaves
• totalWaves: Must be positive integer
• lastUpdate: Must be valid ISO 8601 timestamp

9. checkPhaseRequirements(projectFolder, targetPhase)

Validates required artifacts exist before allowing phase transition.

Input:

• projectFolder: Absolute path to project folder
• targetPhase: Phase number to transition to (1-6)

Output: Object with valid boolean and errors array

Pseudocode:

function checkPhaseRequirements(projectFolder, targetPhase):
  errors = []

  // Phase requirements mapping
  requirements = {
    3: { file: "prd.md", desc: "PRD document" },
    5: { file: "execution-plan.md", desc: "Execution plan" },
    6: { folder: "user-stories/", minFiles: 1, desc: "User stories" }
  }

  req = requirements[targetPhase]
  if req is undefined:
    return { valid: true, errors: [] }

  if req.file:
    filePath = join(projectFolder, req.file)
    if not fileExists(filePath):
      errors.push("Missing required artifact: " + req.desc + " (" + req.file + ")")

  if req.folder:
    folderPath = join(projectFolder, req.folder)
    files = glob(folderPath + "*.md")
    if files.length < req.minFiles:
      errors.push("Missing required artifact: " + req.desc + " (folder empty or missing)")

  return {
    valid: errors.length === 0,
    errors: errors
  }

Phase Requirements Reference

Before advancing to certain phases, verify required artifacts exist:

Target Phase	Required Artifact	Validation
3	prd.md	File exists in project folder
5	execution-plan.md	File exists in project folder
6	user-stories/	Folder contains at least 1 file

Phases 1, 2, 4: No artifact requirements (can always enter)

Check process:

1. Read target phase from workflow-state.json or function parameter
2. Verify required artifacts exist using Glob
3. If missing: Return error object with specific missing artifact
4. If present: Return valid object allowing phase transition

Usage Examples

Example 1: PM updating state after wave completion

// After wave execution completes
const state = readWorkflowState("/absolute/path/to/project");

if (state) {
  // Mark wave 2 stories complete
  ["msm-feat-003", "msm-feat-004", "msm-feat-005"].forEach((storyId) => {
    markStoryComplete(state, storyId);
  });

  // Set HITL for user approval
  setHITL(state, "Wave 2 complete. Proceed with wave 3?", "spawn-wave-3");

  // Write updated state
  writeWorkflowState("/absolute/path/to/project", state);
}

Example 2: Checking for active workflow

// PM checks if workflow exists and is active
const state = readWorkflowState("/absolute/path/to/project");

if (state === null) {
  console.log("No active workflow found");
} else if (state.status === "complete") {
  console.log("Workflow already complete");
} else if (state.status === "hitl_waiting") {
  console.log(`Waiting for user response: ${state.hitlQuestion}`);
  console.log(`Resume action: ${state.resumeAction}`);
} else {
  console.log(`Active workflow at phase ${state.phase}: ${state.phaseName}`);
}

Example 3: Updating state during wave execution

// PM starts wave 3
const updates = {
  currentWave: 3,
  status: "executing",
  stories: {
    ...state.stories,
    inProgress: ["msm-feat-006", "msm-feat-007", "msm-feat-008"],
  },
};

const updatedState = updateWorkflowState("/absolute/path/to/project", updates);

if (updatedState) {
  console.log(`Wave ${updatedState.currentWave} started with ${updatedState.stories.inProgress.length} stories`);
}

Example 4: Validating phase requirements before transition

// PM checks if can advance to phase 5 (execution)
const projectFolder = "/absolute/path/to/project";
const targetPhase = 5;

const check = checkPhaseRequirements(projectFolder, targetPhase);

if (check.valid) {
  // Safe to transition
  updateWorkflowState(projectFolder, { phase: targetPhase, phaseName: "Execution" });
} else {
  // Block transition, report missing artifacts
  console.error("Cannot advance to phase " + targetPhase);
  check.errors.forEach((err) => console.error("  - " + err));
}

// Output if missing:
// Cannot advance to phase 5
//   - Missing required artifact: Execution plan (execution-plan.md)

Error Handling

Error Condition	Response
Missing file	Return null, log warning
Invalid JSON	Return null, log error with parse details
Schema validation failed	Return false from write, log error details
Write permission denied	Return false, log error
Corrupted state	Return null, suggest manual inspection
Duplicate story IDs	Log warning, deduplicate before processing
Phase requirement not met	Return { valid: false, errors: [...] }

Integration

Referenced by:

• /skill pm-build-workflow - Uses all methods for workflow management
• /skill pm-wave-coordinator - Uses markStoryComplete, setHITL
• /skill pm-resume-workflow - Uses readWorkflowState, getCurrentWave

Schema reference: docs/workflow-state-spec.md

Best Practices

1. Always read before update - Use updateWorkflowState() instead of direct writes
2. Validate before write - Schema validation prevents corruption
3. Update timestamps - All write operations auto-update lastUpdate
4. Handle nulls gracefully - Check return values before proceeding
5. Log all state changes - Maintain audit trail of workflow progress
6. Deep merge for updates - Preserve nested objects when updating
7. Check phase requirements - Use checkPhaseRequirements() before advancing phases